Upcoming Training Demos for Existing Cores

January 30, 2026

We are entering the final weeks of the financial integration with iLabs and would like to provide an update.

A training/demo session for existing cores will be held between late January and early February. This session will provide an overview of the upcoming changes to iLab. These updates affect only the financial components of the system—no current core workflows or operational processes will change.

Financial Functionality Changes

The following updates will take effect February 23rd:

  • Banner will send index and PI information to iLab on a nightly basis.
  • The payment label for internal users will change to Index.
  • The payment drop-down menu will now include the index, fund title, and expiration date.
  • Expiration dates will be enforced. This means no new requests or reservations can be submitted using an expired index.
  • Custom Banner billing files will be generated and sent to Banner for processing.

To prepare for the transition, all billing for completed requests and confirmed reservations must be finalized by February 17th. For any open requests or future reservations, cores and users will need to ensure payment information is updated.

iLabs Demo/Training Overview

iLabs has reserved several times over the next few weeks to provide training covering the following topics:

  • Review of the process for indexes entering iLab and being assigned to users
  • Review of the updated payment information drop-down within the core
  • Overview of billing process changes
    • The primary change is the addition of a button to send the billing file directly to Banner
  • Q&A session

Available Training Times

Please let me know which of the following meeting times works best for your team:

  • Tuesday, February 3rd | 11:00–12:00 PM MT
  • Tuesday, February 10th | 12:00–1:00 PM MT
  • Wednesday, February 18th | 9:00–10:00 AM MT